(a) have a Hong Kong Higher Diploma or equivalent or above, preferably in Human Resources Management/Accounting/Management Studies;
(b) have at least four years’ working experience related to the provision of administrative and logistical support in project management. Preference will be given to candidates with working experience in research funds, the higher education sector or the government;
(c) have good command of spoken and written Chinese and English;
(d) have good computer proficiency, including knowledge in using Microsoft Word and Excel;
(e) possess a strong sense of responsibility, good organization, communication and leadership skills; and
(f) able to work under pressure and tight deadlines.
(a) to provide general administrative support and to assist in general office management;
(b) to provide clerical support to the application and evaluation processes of different funding schemes/exercises of the UGC/RGC, such as vetting and processing applications, arranging payments, etc., and the implementation of new initiatives;
(c) to assist in the liaison with local/non-local academics and institutions;
(d) to assist in the monitoring and assessment of funded projects, such as monitoring the submission of project reports and financial statements, vetting and consolidating reports / statements, etc.;
(e) to assist in the organisation of committee and panel meetings, as well as associated events;
(f) to assist in handling enquiries, compiling returns and updating the UGC/RGC website;
(g) to provide support to senior officers and supervise clerical staff; and
(h) to perform other duties as assigned by senior officers.
Terms of Appointment:
The successful candidate will be appointed on non-civil service contract terms for 12 months. The successful candidate will be expected to start work by November 2015 the earliest. Renewal of contract will be subject to service needs, and the candidate's performance and conduct.
(a) A contract-end gratuity may be granted if the contract is satisfactorily completed with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Secretariat to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal to 10% of the total basic salary received during the contract period; and
(b) Annual leave is 7 days per annum plus rest days and statutory holidays (or substituted holidays). Maternity leave, paternity leave and sickness allowance, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.
(a) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(b) Candidates appointed must be permanent residents of the Hong Kong Special Administrative Region unless specified otherwise.
(c) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend the selection interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview without being subject to any further shortlisting criteria.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the above enquiry address.
How to apply:
Application Forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's web site (http://www.csb.gov.hk). Completed form should be accompanied by a cover letter of around 300 words in English on the reason(s) for application for the post, and with a full curriculum vitae specifying the relevant academic qualification(s) attained, the job title(s) held in the respective organisation(s), as well as detailed job descriptions of all current and previous employment (if applicable). Application should be sent by mail to Administration Section, UGC Secretariat, 7/F, Shui On Centre, 6-8 Harbour Road, Wan Chai, Hong Kong, on or before the closing date of application. Please state clearly “Application for the post of Research Administration Assistant” on the envelope and G.F. 340 form. Those applications which are incomplete or without the cover letter and/or curriculum vitae will not be considered. Applicants who are not invited for interview within six weeks from the closing date may assume their applications unsuccessful. Personal data provided will be used strictly in accordance with the UGC Secretariat’s personal data policy, a copy of which will be provided upon request.
Administration Section, UGC Secretariat, 7/F, Shui On Centre, 6-8 Harbour Road, Wan Chai, Hong Kong.
Newspaper(s) Advertised and Date(s):
Ming Pao Daily News (30 October 2015) and South China Morning Post (30 October 2015 and 31 October 2015)