(a) have a Hong Kong bachelor's degree, or equivalent;
(b) have a minimum of four years ' post-degree full-time working experience in conducting executive and /or administrative support positions; Preference will be given to candidates with working experience in the Government;
(c) with excellent command of spoken and written Chinese (including Putonghua) and English. The candidates should have Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (Note: For appointment purpose, “Grade C” in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to “Level 3” in Chinese Language and English Language in the 2007 HKCEE and henceforth);
(d) be proactive, with the ability to work independently and a strong sense of responsibility; and
(e) have good computer proficiency.
(1) “Attained with Distinction” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade C in Other Language subjects in the HKDSEE are accepted as equivalent to Level 3 in the New Senior Secondary subjects in the HKDSEE. “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSEE are accepted as equivalent to Level 2 in the New Senior Secondary subjects in the HKDSEE.
(2)The subjects may include Chinese Language and English Language.
(3)‘Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.
(a) To assist in personnel matters, especially in recruitment, appointment, employment and resignation matters of non-civil service contract (NCSC) staff;
(b) To handle matters in records management especially in disposal of files/documents;
(c) To oversee and handle office accommodation matters for additional office and storage space and office relocation; and
(d) To perform other duties as assigned.
Terms of Appointment:
The successful candidate will be appointed on non-civil service contract terms for normally 12 months. Renewal of contract will be subject to service needs, and the candidate’s performance and conduct.
(a) A contract-end gratuity may be granted if the contract is satisfactorily completed with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Secretariat to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal to 10% of the total basic salary received during the contract period; and
(b) Annual leave is 12 days per annum plus rest days and statutory holidays (or substituted holidays). Maternity leave, paternity leave and sickness allowance, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.
(a) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(b) Candidates appointed must be permanent residents of the Hong Kong Special Administrative Region unless specified otherwise.
(c) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation & race.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend written test and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to further shortlisting. Applicants who have declared abilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address indicated.
(h) For general awareness, the HKCEE is comparable to the standard attainable under Level 2 of the Hong Kong Qualifications Framework (HKQF), whereas HKDSEE is comparable to the standard attainable under Level 3 of the HKQF. While there are other qualifications under HKQF Level 2 and Level 3 respectively, for the purpose of this recruitment exercise, only attaining the specified level / grade or above at five subjects in the HKCEE / HKDSEE or correspondingly equivalent qualifications is acceptable. Further information on HKQF may be accessed on HKQF’s website (www.hkqf.gov.hk) or by phone (3793 3955).
How to apply:
Application Forms (G.F. 340 [(Rev. 3/2013)]) are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website (http://www.csb.gov.hk). Completed form should be accompanied by a cover letter of around 300 words in English on the reason(s) for application for the post, and with a full curriculum vitae specifying the relevant academic qualification(s) attained, the job title(s) held in the respective organisation(s), as well as detailed job descriptions of all current and previous employment (if applicable). Application should be sent by mail to Administration Section, UGC Secretariat, 7/F, Shui On Centre, 6-8 Harbour Road, Wan Chai, Hong Kong, on or before the closing date of application. Please state clearly “Application for the post of Executive Assistant” on the envelope and G.F. 340 form. Those applications which are incomplete or without the cover letter and/or curriculum vitae will not be considered. Applicants may be invited to attend written test and/or interview. Applicants who are not invited for interview within eight weeks from the closing date may assume their applications unsuccessful. Personal data provided will be used strictly in accordance with the UGC Secretariat’s personal data policy, a copy of which will be provided upon request.
Administration Section, UGC Secretariat, 7/F, Shui On Center, 6-8 Harbour Road, Wanchai, Hong Kong
Newspaper(s) Advertised and Date(s):
Ming Pao Daily News (26/06/2020) and South China Morning Post (26/06/2020)