【衞生署】行政助理 薪酬每月15,895元_Department of Health Administrative Assistant_2015

職位編號:	35927
部門:	衞生署
職位名稱:	行政助理
薪酬:	每月15,895元
入職條件:	申請人須 - (a) 持有本港頒授的學士學位，或具同等學歷，持有中文、英文、翻譯、公共行政、公共管理或人力資源管理的學位更佳(註1)； (b) 符合語文能力的要求，即在綜合招聘考試兩張語文試卷(中文運用及英文運用)中取得二級成績，或具同等成績(註2)；以及 (c) 取得有關學歷後，具備一年審計及規範、秘書工作、人事資源管理、系統管理、財務管理、活動統籌、公共行政、辦公室行政事務等範疇的全職工作經驗(註3)。 其他條件： 申請人須 - (a) 具備良好的電腦MS Office應用技巧，包括Word、Excel和PowerPoint；以及 (b) 能操流利粵語及英語，並掌握良好的溝通技巧。
註:	(1) 見下列附註(g)。 (2) (i) 綜合招聘考試中文運用及英文運用試卷的成績分為二級、一級或不及格，並以二級為最高等級。(ii) 香港高級程度會考中國語文及文化、中國語言文學或中國語文科C級或以上成績會獲接納為等同綜合招聘考試中文運用試卷的二級成績。香港高級程度會考英語運用科或普通教育文憑高級程度(GCE A Level)英國語文科C級或以上成績會獲接納為等同綜合招聘考試英文運用試卷的二級成績。(iii) 在國際英語水平測試 (IELTS)學術模式整體分級取得6.5或以上，並在同一次考試中各項個別分級取得不低於6的人士，在考試成績的兩年有效期內，其IELTS成績可獲接納為等同綜合招聘考試英文運用試卷的二級成績。IELTS考試成績必須在職位開始接受申請的首天(即2015年5月4日)仍然有效。 (3) 申請人須遞交(a)修業成績副本；(b)畢業證書副本；以及(c)有關的工作經驗證明文件副本。
職責:	行政助理的主要職責包括協助 - (a) 辦公室的行政工作，包括處理各項文件及記錄、維持有效的檔案系統、制訂人手需要、編寫報告、制訂預算等； (b) 擔任有關的委員會或工作小組秘書工作，並協助預備會議文件及統籌相關的事宜； (c) 處理人事資源管理事宜； (d) 發展和管理電腦系統／數據庫的運作； (e) 舉辦和促進健康教育活動；以及 (f) 督導初級員工。
聘用條款:	成功的申請人將按非公務員合約條款聘任，合約期至2016年3月31日；續約與否視乎屆時本部門的服務需要及受聘人的工作表現而定。
福利:	受聘人可享有10天有薪年假及其他《僱傭條例》(香港法例第57章)規定而又適用的福利，例如休息日、法定假期(或代替假日)、產假／侍產假及疾病津貼。
附註:	(a) 除另有指明外，申請人於獲聘時必須已成為香港特別行政區永久性居民。 (b) 作為提供平等就業機會的僱主，政府致力消除在就業方面的歧視。所有符合基本入職條件的人士，不論其殘疾、性別、婚姻狀況、懷孕、年齡、家庭崗位、性傾向和種族，均可申請本欄內的職位。 (c) 非公務員職位並不是公務員編制內的職位。申請人如獲聘用，將不會按公務員聘用條款和服務條件聘用。獲聘的申請人並非公務員，並不會享有獲調派、晉升或轉職至公務員職位的資格。 (d) 入職薪酬、聘用條款及服務條件，應以獲聘時之規定為準。 (e) 如果符合訂明入職條件的申請人人數眾多，招聘部門可以訂立篩選準則，甄選條件較佳的申請人，以便進一步處理。在此情況下，只有獲篩選的申請人會獲邀參加招聘考試／面試。 (f) 政府的政策，是盡可能安排殘疾人士擔任適合的職位。殘疾人士申請職位，如其符合入職條件，毋須再經篩選，便會獲邀參加面試／筆試。 (g) 持有本港以外學府／非香港考試及評核局頒授的學歷人士亦可申請，惟其學歷必須經過評審以確定是否與職位所要求的本地學歷水平相若。有關申請人須郵寄修業成績副本及證書副本到所列查詢地址。 (h) 如申請數目眾多，或因其他問題而需要較長時間處理申請，則招聘考試／面試的通知期可能會較長。
申請手續:	申請人可向民政事務總署各區民政事務處諮詢服務中心或勞工處就業科各就業中心索取申請表格[G.F. 340 (3/2013修訂版)]，亦可從公務員事務局互聯網站(http://www.csb.gov.hk)下載申請表格。 行政助理職位的申請日期為2015年5月4日(星期一)至2015年5月8日(星期五)。申請人須於2015年5月8日或之前，把已填妥的申請書[G.F. 340 (3/2013修訂版)]，連同學歷及工作經驗證明文件副本，送交或郵寄至所列的查詢地址，並請在信封上註明「申請衞生署行政助理職位」。請勿提交有關修業成績／畢業證書的正本。申請書如並非以指定表格填寫、以傳真或電郵遞交、未填妥、逾期或申請人並未妥善簽署將不獲受理。 申請人如在截止申請日期後十個星期內未有獲邀參加筆試及／或面試，可視作經已落選。有關上述空缺資料，可致電下述電話號碼查詢。
查詢地址:	香港灣仔皇后大道東213號胡忠大廈18樓1807室衞生署聘任組。
查詢電話:	2961 8775
截止申請日期(日/月/年) :	08/05/2015 23:59:00
經互聯網遞交申請:	不適用
發布日期	04/05/2015

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Job Number:	35927
Department:	Department of Health
Job Title:	Administrative Assistant
Salary:	$15,895 per month
Entry Requirements:	Candidates should have - (a) a bachelor degree, preferably in the fields of Chinese Language, English Language, Translation, Public Administration, Public Management or Human Resource Management, from a Hong Kong university, or equivalent (Note 1); (b) met the language proficiency requirements of Level 2 in the two language papers (Use of Chinese and Use of English) in the Common Recruitment Examination (CRE) or equivalent (Note 2); and (c) one year of full-time post-qualification work experience in the areas of auditing and compliance, secretarial support, human resources management, systems management, financial management, event management, public administration, office administration, etc. (Note 3). Other Requirements: Candidates should also be - (a) familiar with computer skills in the application of MS Office, including Word, Excel and PowerPoint; and (b) able to speak fluent Cantonese and English with effective communication skills.
Note:	(1) See General Note (g) below. (2) (i) Candidates' results in the Use of Chinese (UC) and Use of English (UE) papers of the CRE are classified as Level 2, Level 1 or Fail, with Level 2 being the highest. (ii) Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the Hong Kong Advanced Level Examination (HKALE) is accepted as equivalent to Level 2 in the UC paper of the CRE. Grade C or above in Use of English of the HKALE or in English Language of the General Certificate of Education (Advanced Level) (GCE A Level) is accepted as equivalent to Level 2 in the UE paper of the CRE. (iii) Candidates with an overall band of 6.5 or above with no subtest score below band 6 obtained in the same sitting in the Academic Module of the International English Language Testing System (IELTS) within the two-year validity period of the test is accepted as equivalent to Level 2 in the UE paper of the CRE. The IELTS test result must be valid on the starting day of the application period, i.e. 4 May 2015. (3) Candidates should submit a copy of (a) academic transcripts; (b) graduation certificates; and (c) supporting documents of relevant work experience.
Duties:	An Administrative Assistant mainly assists in - (a) general administration and renovation work of the office, including handling all aspects of correspondence and documentation, maintaining an effective filing system, working out manpower requirements, and preparing reports and budgets, etc.; (b) serving as secretary and preparing discussion paper of committees or working groups, coordination work and making logistic arrangement of various meetings; (c) handling human resources management matters; (d) systems/ database development and management; (e) organising and promoting public health programmes; and (f) supervision of junior staff.
Terms of Appointment:	Successful candidates will be appointed on non-civil service contract terms up to 31 March 2016. Renewal of contract will be subject to the service need of the Department and the performance of the candidate.
Fringe Benefits	Candidates appointed are eligible for 10 days' paid annual leave. Other benefits such as rest days, statutory holidays (or substituted holidays), maternity/ paternity leave and sickness allowance, where appropriate, will be granted in line with the Employment Ordinance (Cap. 57).
General Notes:	(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all candidates meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/ or interview. (f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/ she will be invited to attend the selection interview/ written examination without being subject to any further shortlisting. (g) Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address indicated below. (h) The period of notification of recruitment examination and/ or interview may be longer when a large number of applications are received or when there are other complications requiring a longer processing time for the applications.
How to apply:	Application forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website at http://www.csb.gov.hk. The application period for the post of Administrative Assistant is from 4 May 2015 (Monday) to 8 May 2015 (Friday). Completed application forms [G.F. 340 (Rev. 3/2013)] together with a copy of supporting documents of academic qualifications and work experience, should reach the enquiry address indicated below on or before 8 May 2015. Please clearly mark on the envelope "Application for the post of Administrative Assistant in the Department of Health". Please do not send originals of academic transcripts or graduation certificates. Applications not made in the prescribed form, submitted by fax or email, or which are incomplete, late or not duly signed by the candidate will not be considered. Candidates who are not invited for written test and/ or selection interview within ten weeks from the closing date for application may assume that their applications are unsuccessful. For enquiries, please call the telephone number indicated below.
Enquiry Address:	Appointments Unit, Department of Health, Room 1807, 18/F, Wu Chung House, 213 Queen's Road East, Wan Chai, Hong Kong.
Enquiry Telephone:	2961 8775
Closing Date(dd/mm/yyyy):	08/05/2015 23:59:00
Application via Internet:	Not Applicable
Advertising Date	04/05/2015

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