Candidates should have -
(a) a bachelor degree, preferably in the fields of Chinese Language, English Language, Translation, Public Administration, Public Management or Human Resource Management, from a Hong Kong university, or equivalent (Note 1);
(b) met the language proficiency requirements of Level 2 in the two language papers (Use of Chinese and Use of English) in the Common Recruitment Examination (CRE) or equivalent (Note 2); and
(c) one year of full-time post-qualification work experience in the areas of auditing and compliance, secretarial support, human resources management, systems management, financial management, event management, public administration, office administration, etc. (Note 3).
Candidates should also be -
(a) familiar with computer skills in the application of MS Office, including Word, Excel and PowerPoint; and
(b) able to speak fluent Cantonese and English with effective communication skills.
(1) See General Note (g) below.
(2) (i) Candidates' results in the Use of Chinese (UC) and Use of English (UE) papers of the CRE are classified as Level 2, Level 1 or Fail, with Level 2 being the highest. (ii) Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the Hong Kong Advanced Level Examination (HKALE) is accepted as equivalent to Level 2 in the UC paper of the CRE. Grade C or above in Use of English of the HKALE or in English Language of the General Certificate of Education (Advanced Level) (GCE A Level) is accepted as equivalent to Level 2 in the UE paper of the CRE. (iii) Candidates with an overall band of 6.5 or above with no subtest score below band 6 obtained in the same sitting in the Academic Module of the International English Language Testing System (IELTS) within the two-year validity period of the test is accepted as equivalent to Level 2 in the UE paper of the CRE. The IELTS test result must be valid on the starting day of the application period, i.e. 4 May 2015.
(3) Candidates should submit a copy of (a) academic transcripts; (b) graduation certificates; and (c) supporting documents of relevant work experience.
An Administrative Assistant mainly assists in -
(a) general administration and renovation work of the office, including handling all aspects of correspondence and documentation, maintaining an effective filing system, working out manpower requirements, and preparing reports and budgets, etc.;
(b) serving as secretary and preparing discussion paper of committees or working groups, coordination work and making logistic arrangement of various meetings;
(c) handling human resources management matters;
(d) systems/ database development and management;
(e) organising and promoting public health programmes; and
(f) supervision of junior staff.
Terms of Appointment:
Successful candidates will be appointed on non-civil service contract terms up to 31 March 2016. Renewal of contract will be subject to the service need of the Department and the performance of the candidate.
Candidates appointed are eligible for 10 days' paid annual leave. Other benefits such as rest days, statutory holidays (or substituted holidays), maternity/ paternity leave and sickness allowance, where appropriate, will be granted in line with the Employment Ordinance (Cap. 57).
(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all candidates meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/ or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/ she will be invited to attend the selection interview/ written examination without being subject to any further shortlisting.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address indicated below.
(h) The period of notification of recruitment examination and/ or interview may be longer when a large number of applications are received or when there are other complications requiring a longer processing time for the applications.
How to apply:
Application forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website at http://www.csb.gov.hk.
The application period for the post of Administrative Assistant is from 4 May 2015 (Monday) to 8 May 2015 (Friday). Completed application forms [G.F. 340 (Rev. 3/2013)] together with a copy of supporting documents of academic qualifications and work experience, should reach the enquiry address indicated below on or before 8 May 2015. Please clearly mark on the envelope "Application for the post of Administrative Assistant in the Department of Health". Please do not send originals of academic transcripts or graduation certificates. Applications not made in the prescribed form, submitted by fax or email, or which are incomplete, late or not duly signed by the candidate will not be considered.
Candidates who are not invited for written test and/ or selection interview within ten weeks from the closing date for application may assume that their applications are unsuccessful. For enquiries, please call the telephone number indicated below.
Appointments Unit, Department of Health, Room 1807, 18/F, Wu Chung House, 213 Queen's Road East, Wan Chai, Hong Kong.