(a) have a bachelor degree from a Hong Kong university, or equivalent; and
(b) met the language proficiency requirement of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or Hong Kong Certificate of Education Examination (HKCEE), or equivalent; and
(c) possess excellent command of spoken and written English and Chinese;
(d) have good communication and interpersonal skills, be able to work in interface with a wide spectrum of non-governmental organisations, community organisations and the public;
(e) have high proficiency in MS Office, including both Chinese and English word processing and Excel;
(f) have at least one year of post-qualification experience in administrative / project management;
(g) preference will be given to candidates with experience in the management of works / engineering / architectural / cultural or arts projects, and/or management of contractors, and/or project design and planning, and/or operational management; and
(h) possess knowledge and experience in public administration / non-profit making organizations (NPOs) / district affairs and/or qualification in accounting / legal studies is an advantage.
Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.
Executive Assistant (Election)
(a) To perform general administration and management work such as resource management systems and records management, project planning, collection and analysis of statistical information, compilation of reports, etc.;
(b) To handle public enquiry;
(c) To process applications from the public and related matters; and
(d) To serve committees and working groups including drafting and preparation of minutes and briefs, co-ordinating logistics for the smooth running of the meetings, liaising with District Council members and other parties concerned
Executive Assistant (District Council)
(a) To assist in the organization, monitoring and evaluation of community involvement campaigns and projects;
(b) To provide administrative support for the daily operation of District Councils;
(c) To provide administrative support for the Committees/Working Groups under District Councils; and
(d) Other duties as and when required.
Executive Assistant (Youth Programmes)
To provide administrative and executive support in the following –
(a) to assist in monitoring the progress of approved youth programmes and activities and organizing/co-ordinating youth programmes and activities initiated by District Youth Programme Committee;
(b) to assist in vetting and processing applications for youth programmes and activities from district organizations including schools and non-governmental organizations;
(c) to assist in allocating payment of approved funds to successful district organisations and to check financial reports and receipts for all approved youth programmes and activities;
(d) to assist in promoting youth programme and activities;
(e) to provide administrative support for the daily operation of office; and
(f) to perform other duties as and when required.
Executive Assistant (Signature Project Scheme)
To provide administrative and executive support to the implementation of district projects including:
(a) to assist in processing payment claims, liaising with District Council, other government departments, NPOs and / or business organizations, compiling statistics, etc.;
(b) to monitor progress of district projects including vetting regular financial and progress reports from District Council, other government departments, NPOs and / or business organizations;
(c) to provide secretarial and logistical support to committees and meetings;
(d) to provide administrative support to matters in relation to application processing and office administration;
(e) to maintaining and manage the relevant documents including information on the website for the district projects;
(f) to attend to enquiries and queries from the public and other organizations;
(g) to assist the Assistant District Officer in the coordination, overseeing and review of the district project(s), including preparing submissions to the government departments, the Legislative Council and the District Council;
(h) to assist in the coordination and organization of publicity and public relations activities concerning the district projects; and
(i) to undertake any other duties as required.
Terms of Appointment:
Candidates will be appointed on non-civil service contract terms from September 2015 to March 2016. Further renewal to be subject to satisfactory performance and operational needs.
Employment Ordinance benefits as appropriate.
(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) The offer of appointment to successful candidate(s) is subject to availability of resources.
(g) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria.
(h) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below enquiry address.
(i) The personal data provided in application forms will be used for recruitment and other employment-related purposes. It may be provided to the Government departments and other organisations or agencies authorised to process the information for purposes relating to recruitment by and employment with the Government, e.g. qualification assessment, medical examination, employer’s reference and integrity checking etc, as necessary. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.
How to apply:
Application Forms [G.F. 340(Rev. 3/2013)] are obtainable from Public Enquiry Service Centres of District Offices, Home Affairs Department or Job Centres of Labour Department. The form can also be downloaded from the Civil Service Bureau’s website ((http://www.csb.gov.hk). Completed application forms, together with photocopies of academic result/certificates and employment proofs (e.g. employment certificates, reference letters, etc), should reach Kowloon City District Office, 8/F, 42 Bailey Street, Kowloon City Government Offices, Hung Hom, Kowloon (Attn.: The Personnel Section), either by post or in person. Please specify “Application for Executive Assistant” on the envelope.
For submission by post, the stamp chop date will be regarded as the date of application. For submission in person, the application should reach the address above by 7 p.m. of the closing date. Late applications or applications which are not made in the prescribed form or incomplete or without the relevant supporting documents will not be considered. Candidates who are selected for interview will normally receive an invitation in about 2 to 4 weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful.
8/F, Kowloon City Government Offices, 42 Bailey Street, Hung Hom, Kowloon