HK$18,850 – HK$20,940 per month depending on qualification and experience
(The salary may be subject to adjustment in accordance with non-civil service contract (NCSC) staff annual pay adjustment in 2015.)
The candidate should have –
(a) A bachelor’s degree from a Hong Kong university, or equivalent;
(b) A pass result in the Aptitude Test in the Common Recruitment Examination (CRE);
(c) Met the language proficiency requirements of ‘Level 2’ results in the two language papers (Use of Chinese and Use of English) in the CRE, or equivalent; and be able to speak fluent Cantonese and English;
(d) At least one year’s post-qualification office administrative experience, preferably in government departments and be able to handle work independently;
(e) Good knowledge of Chinese and English word processing plus computer software such as Word, Excel, PowerPoint and e-mail; and
(f) Preference may be given to candidates who possess project management experience.
Successful candidates may be required to work irregular hours or overtime which will be compensated by time-off-in-lieu.
The Executive Assistant will be deployed on duties relating to one or a combination of the following:
(a) To assist in handling complaints/enquires and comply monthly summary ;
(b) To prepare routine information papers and assist in meeting logistics;
(c) To provide administrative support to the office including compiling statistical returns, maintaining databases/recording or filing systems, handling payments and procurement of equipments/services;
(d) To assist in organising and coordinating publicity events and related activities when required; and
(e) To handle other duties as assigned by senior officers.
Terms of Appointment:
Successful candidates will be appointed on two-year non-civil service contract (NCSC) terms. Further renewal of contract will be subject to the candidate’s performance and service needs.
(a) Gratuity may be granted if the contract is satisfactorily completed with consistently high standard of performance and conduct. Such gratuity, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, may add up to 15% of the total basic salary drawn during the contract period; and
(b) Rest days, statutory holidays (or substituted holidays), annual leave, maternity leave and sickness allowance, where appropriate will be granted in line with the provisions of the Employment Ordinance.
(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise;
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race;
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service;
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made;
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview;
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/word processing speed test without being subject to any further shortlisting criteria; and
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below enquiry address.
How to apply:
Application Forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website (http://www.csb.gov.hk). Applications should be sent by mail to the enquiry address, together with a full curriculum vitae (history of relevant working experience must be shown in the curriculum vitae) on or before the closing date of applications (i.e. 20 July 2015). Please state the post applied for on the envelope. Applications which are incomplete, or without curriculum vitae, may not be considered. Candidates who are not invited for interview within six to eight weeks from the closing date may consider their applications unsuccessful.
Personnel Registry, Office of the Communications Authority, 20/F, Wu Chung House, 213 Queen’s Road East, Wanchai, Hong Kong.