【民政事務總署 南區民政事務處】行政助理 薪酬月薪港幣19,475元_Home Affairs Department, HAD Executive Assistant_2015

職位編號:	36599
部門:	民政事務總署
組別/單位:	南區民政事務處
職位名稱:	行政助理
薪酬:	月薪港幣19,475元
入職條件:	(a) 持有香港任何一所大學所頒授的學士學位，或具同等學歷；及 (b) 符合語文能力要求 (i) 在香港中學文憑考試中國語文科和英國語文科考獲第3級或以上成績，或具同等成績；或 (ii) 在香港中學會考中國語文科和英國語文科考獲第3級或以上成績，或具同等成績[註：就聘任非公務員合約僱員而言，2007年前香港中學會考中國語文科及英國語文科(課程乙)「C級」的成績，在行政上會被視為等同2007年或以後香港中學會考中國語文科及英國語文科「第3級」的成績]；及 (c) 具備極佳的中英文口語及寫作能力； (d) 具備良好的溝通技巧，能與不同的非政府機構、社區團體和公眾人士聯繫和合作； (e) 熟悉微軟Office操作(包括中英文文書處理和Excel)； (f) 於取得學位後，至少有一年有關行政或項目管理的工作經驗； (g) 具備管理有關工務╱工程╱建築╱文化或藝術項目，及╱或合約管理，及╱或項目設計和策劃，及╱或運作管理方面經驗的申請者獲優先考慮；及 (h) 熟識公共行政╱非牟利團體╱地區事務，並具備相關經驗，及╱或持有會計╱法律相關學歷的申請者獲優先考慮。
註:	(a) 或須進行筆試。 (b) 申請人於提交申請表時，必須一併提交以下兩個題目的書面答案。每份書面答案字數為150至200字，不計標點符號，書面答案末端要注明字數。此書面答案或會用作甄選面試用途，沒有夾附書面答案的申請將不獲考慮。 以下題目請用中文作答: "請建議南區可推行的青少年活動,以培育青少年對南區的歸屬感或認識。" Please answer the following question in English:- Suppose you are an executive officer of an non-governmental organisation, please prepare a proposal to apply for funding from the Southern District Council for organising an arts and cultural activity in the Southern District to be held in December 2015.
職責:	行政助理(區議會) 就下列工作提供行政和執行職務上的支援，包括： (a) 為南區區議會會議及其屬下委員會／工作小組會議提供秘書和後勤支援服務，包括以中、英文撰寫會議文件、會議議程、會議紀錄及其他相關文件，以及作出會議後的跟進； (b) 協助審核及處理地區團體的活動撥款申請； (c) 協助處理南區區議會及其屬下委員會／工作小組的採購事宜，以及執行合約管理事宜的職責； (d) 協助管理南區區議會的網頁，包括更新內容及處理網站維護工作； (e) 協助籌辦南區區議會及其屬下委員會／工作小組的活動；以及 (f) 執行其他指派的職務。 行政助理(青年計劃) 就下列工作提供行政和執行職務上的支援，包括： (a) 協助監察獲核准青年計劃／活動的進度，以及協助籌辦／統籌地區青年活動委員會提出的青年計劃和活動； (b) 協助審核及處理地區團體(包括學校及非政府機構)舉辦青年計劃及活動的申請； (c) 協助發放核准撥款予申請成功的地區團體，以及查核所有核准青年計劃及活動的財務報告和單據； (d) 協助推廣青年計劃及活動； (e) 為辦公室的日常運作提供行政支援； (f) 在有需要時執行其他職務。 行政助理(地區項目) 為推行地區項目提供行政和執行上的支援，包括： (a) 協助民政事務助理專員統籌、監督和檢討地區項目，包括準備提交予政府部門、立法會和區議會的文件； (b) 協助統籌和舉辦與地區項目相關的宣傳和公共關係活動； (c) 監察地區項目的進度，包括審理區議會、其他政府部門、非牟利團體及╱或商營機構提交的定期財務報告和進度報告的情況； (d) 為相關委員會及會議提供秘書和後勤支援服務； (e) 協助處理撥款發放申領，聯絡區議會、其他政府部門、非牟利團體及╱或商營機構，整理和編制統計報表等； (f) 處理公眾和其他機構的查詢； (g) 處理及管理相關文件檔案，包括與地區項目有關的網站資料；及 (h) 在有需要時執行其他相關職務。
聘用條款:	(a) 應徵者如獲錄用，將按非公務員合約條款受聘。 (b) 須於戶外及不定時工作。
福利:	在適當情況下，受聘人可獲給予不少於《僱傭條例》規定的休息日、法定假日(或代替假日)、年假、產假和疾病津貼。受聘人如在合約期內工作表現和行為持續良好，在合約圓滿結束時，可獲得約滿酬金。該筆酬金，連同政府按照《強制性公積金計劃條例》(第485章)的規定為受聘人向強制性公積金計劃所作的供款，相等於合約期所得底薪總額的15%。
附註:	(a) 除另有指明外，申請人於獲聘時必須已成為香港特別行政區永久性居民。 (b) 作為提供平等就業機會的僱主，政府致力消除在就業方面的歧視。所有符合基本入職條件的人士，不論其殘疾、性別、婚姻狀況、懷孕、年齡、家庭崗位、性傾向和種族，均可申請本欄內的職位。 (c) 非公務員職位並不是公務員編制內的職位。應徵者如獲聘用，將不會按公務員聘用條款和服務條件聘用。獲聘的應徵者並非公務員，並不會享有獲調派、晉升或轉職至公務員職位的資格。 (d) 入職薪酬、聘用條款及服務條件，應以獲聘時之規定為準。 (e) 如果符合訂明入職條件的應徵者人數眾多，招聘部門可以訂立篩選準則，甄選條件較佳的應徵者，以便進一步處理。在此情況下，只有獲篩選的應徵者會獲邀參加招聘考試╱面試。 (f) 政府的政策，是盡可能安排殘疾人士擔任適合的職位。殘疾人士申請職位，如其符合入職條件，毋須再經篩選，便會獲邀參加面試／筆試。 (g) 持有本港以外學府╱非香港考試及評核局頒授的學歷人士亦可申請，惟其學歷必須經過評審以確定是否與職位所要求的本地學歷水平相若。有關申請人須郵寄修業成績副本及證書副本到下列查詢地址。
申請手續:	申請人必須以通用表格第340號(3/2013修訂版)提出申請。表格可在民政事務總署各區民政事務處諮詢服務中心或勞工處就業科各就業中心索取，也可從公務員事務局網站(http://www.csb.gov.hk)下載。 填妥的申請表格連同詳細履歷表和學歷證書、專業資格證明及／或推薦書的副本，必須於截止申請日期或之前郵寄或親身送交上述地址。如以郵寄方式遞交申請，申請日期以郵戳日期為準。如親身遞交，請於截止申請日期下午5時前送達香港仔海傍道3號逸港居一樓南區民政事務處。請在信封面註明“申請行政助理職位”。逾時遞交、申請表資料不全或沒有夾附相關證明文件的申請將不獲考慮。申請人如在截止申請日期後八個星期內未獲邀參加面試，則可視作落選。 申請人於提交申請表時，必須一併提交以下兩個題目的書面答案。每份書面答案字數為150至200字，不計標點符號，書面答案末端要注明字數。此書面答案或會用作甄選面試用途，沒有夾附書面答案的申請將不獲考慮。 以下題目請用中文作答: "請建議南區可推行的青少年活動,以培育青少年對南區的歸屬感或認識。" Please answer the following question in English:- Suppose you are an executive officer of an non-governmental organisation, please prepare a proposal to apply for funding from the Southern District Council for organising an arts and cultural activity in the Southern District to be held in December 2015.
查詢地址:	香港仔海傍道3號逸港居一樓南區民政事務處
查詢電話:	2814 5756
截止申請日期(日/月/年) :	16/10/2015 17:00:00
部門網址:	http://www.had.gov.hk
經互聯網遞交申請:	不適用
發布日期	09/10/2015

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Job Number:	36599
Department:	Home Affairs Department
Division/Section/Unit:	Southern District Office
Job Title:	Executive Assistant
Salary:	$19,475 per month
Entry Requirements:	(a) have a bachelor degree from a Hong Kong university, or equivalent; and (b) have met the language proficiency requirements of (i) Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination, or equivalent; or (ii) Level 3 or above in Chinese Language and English Language in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (for the purpose of appointment of non-civil service contract staff, ‘Grade C’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 is accepted administratively as comparable to ‘Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth); and (c) possess excellent command of spoken and written English and Chinese; (d) have good communication and interpersonal skills, be able to work in interface with a wide spectrum of non-governmental organisations, community organisations and the public; (e) have high proficiency in MS Office, including both Chinese and English word processing and Excel; (f) have at least one year of post-qualification experience in administrative / project management; (g) preference will be given to candidates with experience in the management of works / engineering / architectural / cultural or arts projects, and/or management of contractors, and/or project design and planning, and/or operational management; and (h) possess knowledge and experience in public administration / non-profit making organizations (NPOs) / district affairs and/or qualification in accounting / legal studies is an advantage.
Note:	(a) Written test(s) may be required. (b) Applicant must submit written answers to the following two questions, each comprising 150-200 words, excluding punctuations, and indicate the number of words at the end of the written answers. Please note that the written answers may be used for shortlisting, applications without written answers may not be considered. 以下題目請用中文作答: "請建議南區可推行的青少年活動,以培育青少年對南區的歸屬感或認識。" Please answer the following question in English:- Suppose you are an executive officer of an non-governmental organisation, please prepare a proposal to apply for funding from the Southern District Council for organising an arts and cultural activity in the Southern District to be held in December 2015.
Duties:	Executive Assistant (District Council) To provide administrative and executive support in the following – (a) providing secretarial and logistical support for the meetings of Southern District Council (SDC) and its committees and working groups, including preparing papers, agenda, minutes and the related documents in both English and Chinese and taking follow-up actions after the meetings; (b) assisting in vetting and processing funding applications for activities submitted by district organisations; (c) assisting in handling procurement exercises initiated by SDC and its committees/working groups and performing the contract management duties; (d) assisting in the content updating and maintenance of the websites developed by SDC; (e) assisting in organising events initiated by SDC and its committees/working groups; and (f) performing any other duties as assigned. Executive Assistant (Youth Programmes) To provide administrative and executive support in the following – (a) To assist in monitoring the progress of approved youth programmes and activities and organizing/co-ordinating youth programmes and activities initiated by District Youth Programme Committee; (b) to assist in vetting and processing applications for youth programmes and activities from district organizations including schools and non-governmental organizations; (c) to assist in allocating payment of approved funds to successful district organisations and to check financial reports and receipts for all approved youth programmes and activities; (d) to assist in promoting youth programme and activities; (e) to provide administrative support for the daily operation of office; and (f) to perform other duties as and when required. Executive Assistant (Signature Project Scheme) To provide administrative and executive support to the implementation of district projects including: (a) assisting the Assistant District Officer in the coordination, overseeing and review of the district project(s), including preparing submissions to the government departments, the Legislative Council and the District Council; (b) assisting in the coordination and organisation of publicity and public relations activities concerning the district projects; (c) monitoring progress of district projects including vetting regular financial and progress reports from District Council, other government departments, NPOs and/or business organizations; (d) providing secretarial and logistical support to committees and meetings; (e) assisting in processing payment claims, liaising with District Council, other government departments, NPOs and/or business organizations, compiling statistics, etc; (f) attending to enquiries and queries from the public and other organizations; (g) maintaining and managing the relevant documents including information on the website for the district projects; and (h) undertaking any other duties as required.
Terms of Appointment:	(a) Successful candidates will be appointed on non-civil service contract terms. Further renewal should be subject to satisfactory performance and operational needs. (b) Required to work outdoor and irregular hours.
Fringe Benefits	Rest days, statutory holidays (or substitute holidays), annual leave, maternity leave and sickness allowance, where appropriate, will be granted on terms not less favourable than those provided for under the Employment Ordinance. A gratuity will be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct. The amount of gratuity payable will be the sum which, when added to the Government’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance (Cap. 485), equals 15% of the total basic salary drawn during the contract period.
General Notes:	(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview. (f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. (g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below enquiry address.
How to apply:	Applications must be made on the form G.F. 340 (Rev. 3/2013), copies of which are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk). The completed application form, together with a detailed resume and a copy each of relevant academic certificates, documentary proof of professional achievements and/or reference letters should reach “Southern District Office, 1/F, Ocean Court, 3 Aberdeen Praya Road, Aberdeen, Hong Kong” not later than the closing date for applications. Please specify on the envelope "Application for Executive Assistant". Applications with incomplete or unclear information will not be considered. Candidates who are selected for interview will normally receive an invitation within about 8 weeks from the closing date for applications. Those who are not invited may assume that their applications are unsuccessful. Applicant must submit written answers to the following two questions, each comprising 150-200 words, excluding punctuations, and indicate the number of words at the end of the written answers. Please note that the written answers may be used for shortlisting, applications without written answers may not be considered. 以下題目請用中文作答: "請建議南區可推行的青少年活動,以培育青少年對南區的歸屬感或認識。" Please answer the following question in English:- Suppose you are an executive officer of an non-governmental organisation, please prepare a proposal to apply for funding from the Southern District Council for organising an arts and cultural activity in the Southern District to be held in December 2015.
Enquiry Address:	Southern District Office, 1/F, Ocean Court, 3 Aberdeen Praya Road, Aberdeen, Hong Kong
Enquiry Telephone:	2814 5756
Closing Date(dd/mm/yyyy):	16/10/2015 17:00:00
Web Site of Department:	http://www.had.gov.hk
Application via Internet:	Not Applicable
Advertising Date	09/10/2015

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