Applicants should have – (a) a bachelor’s degree from a Hong Kong university, or equivalent; (b) a pass result in the Aptitude Test in the Common Recruitment Examination (CRE); (c) met the language proficiency requirements of Level 2 result in the two language papers (Use of Chinese and Use of English) in the CRE, or equivalent, and be able to speak fluent Cantonese and English; (d) at least one year's post-qualification office administration / management experience; and (e) good knowledge of Chinese and English word processing plus computer software such as Microsoft Word, Excel, PowerPoint and email. (Note: For appointment purpose, Level 5 or above in Chinese Language of the Hong Kong Diploma of Secondary Education Examination (HKDSEE); or Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the Hong Kong Advanced Level Examination (HKALE), are accepted as equivalent to Level 2 in the Use of Chinese (UC) paper of the CRE. Level 4 in Chinese Language of the HKDSEE; or Grade D in Chinese Language and Culture or Chinese Language and Literature of the HKALE, are accepted as equivalent to Level 1 in the UC paper of the CRE. Level 5 or above in English Language of the HKDSEE; or Grade C or above in Use of English (UE) of the HKALE; or Grade C or above in English Language of the General Certificate of Education (Advanced Level) (GCE A Level), are accepted as equivalent to Level 2 in the UE paper of the CRE. Level 4 in English Language of the HKDSEE; or Grade D in Use of English of the HKALE; or Grade D in English Language of the GCE A Level, are accepted as equivalent to Level 1 in the UE paper of the CRE.)
The successful candidate will be deployed to perform one or more of the following areas of work – (a) general administration; (b) resource management;
(c) system / project planning, development and management; (d) direct services to the public, secretariat support to committees and event management, etc and; (e) other duties as assigned by senior officers. (Note : May be required to work both indoors and outdoors and on Saturdays, Sundays and public holidays.)
Terms of Appointment:
The successful candidate will be appointed on non-civil service contract terms for 12 months.
An end-of-contract gratuity may be granted upon satisfactory completion of the full contract period with consistently satisfactory performance and conduct. Such gratuity, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) Scheme in respect of the appointee as required by the MPF Schemes Ordinance (Cap. 485), will be equal to 15% of the total basic salary drawn during the contract period. Rest days, statutory holidays (or substituted holidays), annual leave, maternity/paternity leave, sickness allowance, where appropriate, will be granted in line with the provisions of the Employment Ordinance.
(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below enquiry address.
How to apply:
Applications forms G.F.340 (Rev. 3/2013) are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk). Completed forms with copies of all relevant certificates and academic transcripts of studies and copies of employment poof should be sent to the Personnel Registry, Government Property Agency, 31/F., Revenue Tower, 5 Gloucester Road, Wanchai, Hong Kong (please mark “Application for Executive Assistant” on the envelope) on or before the closing date for applications. Applications which are incomplete, late, submitted by fax or email, not made in the prescribed form, or without required documents will not be further processed. Candidates who are selected for interview will normally receive an invitation in about six to eight weeks from the closing date for applications. Those who are not invited for interview may assume that their applications are unsuccessful. Only candidates who are selected for interview will be notified.
Personnel Registry, Government Property Agency, 31/F., Revenue Tower, 5 Gloucester Road, Wanchai, Hong Kong.
2594 7751 / 2594 7606
Newspaper(s) Advertised and Date(s):
Ming Pao Daily News (21 & 28 August 2015) ; South China Morning Post (22 & 29 August 2015)