Candidates should have:
(a) A Hong Kong bachelor’s degree, or equivalent;
(b) Level 3 or above in Chinese Language and English Language (Syllabus B before 2007) in the Hong Kong Certificate of Education Examination (HKCEE) or the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent(Note); and
(c) At least five years of full time post-degree working experience, two years of which should be service in the Government with not less than one year solid experience in handling public complaints.
Grade C in English Language (Syllabus B) and Chinese Language in previous HKCEE are accepted administratively as comparable to “Level 3” in English Language and Chinese Language in the 2007 HKCEE and henceforth.
The appointee will be deployed to-
(a) Provide logistic support to senior officers for official functions and events; undertake necessary follow-up tasks;
(b) Assist in answering telephone calls, handling and referring public complaints and enquiries;
(c) Arrange meetings and visits and receive guests for senior officers;
(d) Provide general administrative and secretariat support to senior officers; and
(e) Perform any other duties as assigned.
Terms of Appointment:
The successful candidate will be appointed on non-civil service contract terms for one year.
(a) An end-of-contract gratuity may be granted upon satisfactory completion of the contract. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary drawn during the contract period.
(b) Rest days, statutory holidays, annual leave, maternity leave or paternity leave, sickness allowance, where appropriate, will be granted on terms not less favourable than the provisions of the Employment Ordinance.
(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria.
(g) The personal data provided by job applicants will be used by Food and Health Bureau (FHB) for recruitment and employment-related purposes. It may be provided to government departments and other organisations or agencies authorised to process the information for related purposes as may be necessary. If insufficient or inaccurate information is provided, the application may not be considered. For correction of or access to personal data, please write to the Data Protection Officer of FHB by fax at 2541 3352, by email to firstname.lastname@example.org, or by post to 18/F, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong. Please visit FHB’s website (http://www.fhb.gov.hk) for its personal data privacy protection policy.
(h) Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the correspondence address above.
How to apply:
(a) Application Forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk).
(b) Completed application forms, together with copies of public examination results, academic certificates, qualification certificates, employment proof of relevant working experience as well as other supporting documents should reach the address stated below on or before the closing date and time, with the envelope clearly marked with “Application for the Executive Assistant Post”. On-line applications are not accepted.
(c) If candidates fail to provide the supporting documents as requested, their application will not be considered. The post mark date on the envelope will be regarded as the date of application. Applications which are incomplete, late, submitted by fax or email, not duly signed, not made in the prescribed form, or without the required documents will not be considered.
(d) Please ensure that sufficient postage is paid, otherwise it will be returned to the sender. Applications returned to the sender due to insufficient postage must be resubmitted on or before the closing date and time.
(e) Candidates who are selected for interview will normally receive an invitation in about four to eight weeks from the closing date for application. All applications will be treated in strict confidence. Those who are not invited for interview may assume that their applications are unsuccessful.
Administration Unit, Food and Health Bureau, Room 1816, 18/F, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar Hong Kong