The applicant must fulfill all the following requirements:- (1) a Hong Kong bachelor degree, or equivalent; (2) Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination or the Hong Kong Certificate of Education Examination, or equivalent (see note 1); (3) a minimum of 8 year’s full-time experience in office administration and executive work; and (4) be a permanent resident of the Hong Kong Special Administrative Region.
Note 1. For appointment purpose, ‘Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth. Note 2. Candidates may be required to pass an assessment on writing skills. Note 3. Working experience in government agencies or public-funded organisations will be an advantage.
To provide executive support on general administrative and management duties in areas such as: (1) human and financial resources management; (2) office accommodation and building management; (3) project planning and development; (4) tendering and contracting out of non-core services of the Department and contract management; (5) planning and conducting recruitment exercises; (6) complaint handling; (7) providing secretarial support at meetings; (8) providing administrative support in updating departmental publications and manuals; and (9) any other duties as assigned by the supervisor.
Terms of Appointment:
Successful candidates will be appointed on non-civil service contract terms for 1 year.
Working hour will be on part-time basis and within 8:30 am to 5:45 pm on Monday to Friday, as agreed with supervisor and subject to a minimum of 60 hours per month.
(a) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(b) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(c) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(d) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to further shortlisting.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the above address.
How to apply:
Applicants should list in detail the relevant academic attainments and working experiences in the application form [G.F. 340 (Rev. 3/2013)]. Completed application form together with copies of documentary proof of possession of the required academic qualifications (e.g. transcripts, certificates, etc) and relevant working experiences, should be sent to the address indicated below on or before the closing date for application. Please mark on envelope the title of the job applied for. On-line application can also be made through the Civil Service Bureau's website (http://www.csb.gov.hk). Applicants using on-line applications should separately send their copies of official transcripts and certificates and documentary proof of working experience within one week from the closing date of the application to the address below. Applications not made in the prescribed form or which are incomplete or late will not be considered. Application Forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Public Enquiry Service Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk). Candidates who are selected for interview will normally receive an invitation in about six to eight weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful.
Appointments Registry, 8/F Fire Services Headquarters Building, 1 Hong Chong Road, Tsim Sha Tsui East, Kowloon